Seattle PONY Baseball Policies
Seattle PONY Baseball's Board of Directors have adopted the policies listed below.
Player participation fees are non-refundable, as noted in our online registration process. However, division commissioners have discretion to assess the merit of a refund request and then to either deny or consider approval of a partial refund (the fee paid less administrative costs amounting to $25), subject to prior consultation and agreement with the Player Agent.
Adopted by resolution of the Board of Directors of Seattle PONY Baseball League on 11-18-04.
Policy on Personal Information
Distribution and use of personal information
Player and family information is to be distributed only to division commissioners and coaches. The division commissioners are responsible for distribution of such information to the coaches and, where applicable, general managers of each team. The information distributed to coaches and general managers is limited to the minimum information needed by the coaches and general managers to manage the team and communicate with the families (generally, player names, addresses, e-mail addresses, phone numbers and month and year of birth). Any additional information needed by coaches or general managers, such as birth certificates, is to be obtained when and as needed from the applicable division commissioner and must be destroyed when the purpose for which such information was obtained is no longer valid.
Information contained on rosters distributed to team families must be limited only to the names of the players. Coaches and general managers may distribute rosters with contact information (telephone numbers, addresses and e-mail addresses) if they provide reasonable notice to parents and provide them with the opportunity to opt out of having their contact information included on the team roster. The opportunity to opt out should be given to parents at least two days before the distribution of the team roster with contact information.
SPB recognizes that in certain circumstances, more sensitive personal information will have to be shared with coaches and general managers for further distribution outside of SPB (e.g., tournament registrations) and that SPB will not have control over the use and distribution of this information once it is distributed outside of SPB.
E-mail communication with player families
Persons sending group e-mails are encouraged to list player and parent e-mail addressees in the "bcc" field rather than the "to" field to limit unwelcome disclosure and use of personal e-mail addresses.
Adopted by resolution of the Board of Directors of Seattle PONY Baseball League on 03-09-06.